How to Obtain a Duplicate RITSIC Certificate in Catalonia

If you have lost a RITSIC certificate in Barcelona or elsewhere in Catalonia, first establish when the installation was legalised. For an installation legalised on or after 6 November 2014, check My Folder in Canal Empresa before applying: the certificate may still be available to download. If it is not there, request a duplicate registration certificate. For an earlier installation, use the separate procedure through which you may request the registration certificate and any technical documentation still held by the Catalan authorities.

Before applying, identify precisely what is missing and confirm the registered holder. A RITSIC registration certificate is not the same as an installer’s certificate, technical design, inspection report or maintenance record. If the current holder differs from the original holder, evidence of current ownership or responsibility for the installation must be provided. The route you choose therefore depends on the legalisation date, the document required and who is making the request.

Choose the procedure according to the legalisation date

RITSIC is the Registre d’Instal·lacions Tècniques de Seguretat Industrial de Catalunya, Catalonia’s register of technical industrial-safety installations. The official duplicate service has two routes. For installations legalised before 6 November 2014, an applicant can request the registration certificate and technical records available to the authority. For installations legalised from that date onwards, the request concerns a duplicate RITSIC registration certificate. [1] [2] [3]

The service covers several types of regulated installation, including low- and high-voltage systems, gas, lifts, cranes, pressure equipment, refrigeration, building thermal installations, petroleum facilities, chemical storage and fire-protection systems. Check the current Canal Empresa page to confirm that your particular installation and request fall within the service. [1] [4]

Start by deciding whether you need proof of RITSIC registration or underlying technical material. A project, design memorandum, installer’s certificate, completion certificate, inspection report or maintenance contract may be required for a different purpose. Receiving a duplicate registration certificate does not automatically recover or replace all these documents.

• Before 6 November 2014: request the certificate and any available technical file.
• From 6 November 2014: request a duplicate RITSIC registration certificate.
• Do not assume that a registration certificate replaces a project, installation certificate or inspection report.
• Confirm that the relevant category of installation is covered by the official service.

Check My Folder and collect the reference details

For an installation legalised on or after 6 November 2014, first sign in to My Folder within Canal Empresa, the Catalan Government’s business services portal. The official procedure expressly asks users to check whether the certificate remains available there before requesting a duplicate. The cited sources do not describe a general public search facility giving open access to every RITSIC installation. [3]

If you do not know the legalisation date, inspect any existing installation certificate or bulletin, responsible declaration, previous inspection record, installer documentation, property records and earlier Canal Empresa communications. For a pre-November 2014 installation, the official FAQs state that the application must include either the file number or the installation number. [4]

Make sure you are searching the correct register. RITSIC concerns technical industrial-safety installations, whereas RASIC—the Registre d’Agents de la Seguretat Industrial de Catalunya—concerns industrial-safety agents. If you want to check an installer or inspection body rather than retrieve a certificate for an installation, RASIC is the relevant register. [5]

• Check My Folder and previous electronic notifications.
• Find the installation or administrative file number.
• Look for evidence of the original legalisation date.
• Confirm the identity of the registered holder.
• Write down exactly which certificate or technical record is missing.

Submit the duplicate request online

The application is made online. Accepted identification methods include idCAT Mòbil and digital certificates, with routes available for individuals, legal entities and authorised representatives. If the applicant is not the original registered holder, evidence must be supplied showing who currently holds the installation. The official page does not provide one exhaustive list of acceptable ownership evidence for every possible situation, so follow the current form and guidance for your case. [1]

Download a fresh version of the form from Canal Empresa rather than reusing a saved copy, as an older form may no longer be valid. Select the route matching the legalisation date, enter the installation details, attach the required evidence and sign and submit the application electronically. Keep the submission receipt, registration number, procedure identifier and any payment receipt. [1]

You can follow the application through Canal Empresa or the Status of my procedures service, and the official page also refers to the 012 information line. When a response arrives, check exactly what has been issued: it may be the certificate alone, electronic technical documentation, a notice that no records were found, or instructions for consulting surviving paper documents. [1]

• Select the pre-2014 or post-2014 route.
• Download the current official form.
• Sign in using an accepted electronic identity.
• Provide evidence of the current holder where required.
• Save all submission and payment receipts.

Check the fee, timescale and possible outcome

According to the official pages supplied, there is no fee for a duplicate certificate relating to an installation legalised on or after 6 November 2014. The page for older installations lists a fee of €19.25. Administrative fees can change, so verify the amount shown by Canal Empresa immediately before submitting or paying rather than relying on a previously downloaded form or guide. [1] [3]

For the pre-6 November 2014 route, the authority states that it will issue and notify an official response within 20 days once the information and payment have been checked. The official page for later installations does not give a specific number of days, so the 20-day period should not be applied to that route. Check Canal Empresa for any updated timescale or procedural conditions. [1] [3]

A historical-file request does not guarantee that the complete technical record still exists. The response may attach electronic documents, state that paper documents are available for consultation, or confirm that the file could not be located. The Generalitat also warns that certain older files, including specified gas and low-voltage records, may have been destroyed in accordance with document-retention schedules. [1]

• Later installations: no fee according to the cited official procedure.
• Earlier installations: check the current published fee before payment.
• The stated 20-day period applies only to the earlier-installation route.
• Older technical records may be incomplete or no longer retained.

Understand authentic copies and the limits of a duplicate

An original electronic certificate is not equivalent to an ordinary printout. If an organisation asks for a verifiable paper document, you may need an authentic copy, known administratively as a còpia autèntica. This includes a secure verification code, or CSV, that allows the recipient to confirm authenticity through the corresponding electronic government service. [5]

A date displayed on an authentic copy does not necessarily mean that the underlying certificate has expired. Generalitat guidance explains that making an authentic copy does not remove the indefinite validity of an original certificate where that original has indefinite validity. This must still be distinguished from periodic inspections, maintenance duties and other technical obligations applying to the installation. [5]

A duplicate request does not legalise an unregistered installation, register later alterations or automatically correct inaccurate holder or installation data. Catalan industrial-safety legislation assigns the holder responsibilities concerning required declarations, authorisations and document retention. Where the installation has changed or was never registered, another procedure and a technical review may be necessary. [6] [7]

• Ask whether the recipient accepts the original electronic file.
• Use an authentic copy with a CSV when verifiable paper evidence is required.
• Do not treat the RITSIC certificate as a substitute for every technical record.
• Investigate a different procedure if the installation or registered details have changed.

Frequently asked questions

Can someone other than the original holder request the duplicate?

The current holder or an authorised representative may apply, but evidence of the present holder must be supplied if this person or organisation differs from the original registered holder. The application must also use an accepted electronic identification or representation method.

What should I do if the Generalitat cannot find an old file?

The official response may confirm that the documentation was not located, and some older records may have been destroyed under applicable retention schedules. Review documents held by the property owner, installer, maintenance company or previous holder, then ask the relevant official body which procedure applies. A duplicate request cannot reconstruct a missing technical file by itself.

Does a RITSIC certificate expire?

A date on an authentic copy does not by itself mean that an original certificate with indefinite validity has expired. However, registration evidence must not be confused with the installation’s periodic inspection, maintenance or regulatory duties. These should be checked under the rules applying to the specific type of installation.